By-Laws Of the Bethlehem Rod and Gun Club, Inc. 2006
ARTICLE 1
Name of the club to be known as:
BETHLEHEM ROD & GUN CLUB, INC.
ARTICLE 2
Object of the club:
To promote good fellowship among club members
To make better hunting and fishing
To obtain and retain goodwill of landowners
To honestly work for the conservation and propagation of game and fish
ARTICLE 3
Annual Dues are as follows:
$ 110.00 - Adult members (18 years of age or older).
$ 30.00 - Spouse of an adult member.
$ 25.00 - Junior members, 12 through 17 years of age.
$ 50.00 - Senior members, age 65 or older.
$ 0.00 - Life Member
1. All new adult and new senior members will pay a one time initiation fee of
$50.00 plus a $100.00 assessment fee in addition to their yearly dues.
2. Upon turning 18 years of age, a Junior member must pay a one time $ 100.00
Assessment fee in order to remain a member.
3. To convert a Spouse membership into a full Adult membership, the spouse must
pay a one time Assessment fee of $100.00.
4. Members qualify for Life membership after reaching 70 years of age and being
a club member for 20 consecutive years. A proposal to Honorary membership shall
be submitted at the regularly scheduled club meeting to the membership present
and voted upon the following meeting by the membership present.
5. If an individual leaves the club membership for more than 5 years and seeks
to be reinstated as a member, they will pay the initiation fee of $50.00 plus
the $100.00 assessment fee in addition to their yearly dues.
ARTICLE 4
Expenditures of $251.00 or more must be approved by the Board of Directors. The
President has the right to approve up to $250.00 without the Board of Directors
approval.
All monies generated by club functions must be turned over to an Officer of the
club as soon as possible.
ARTICLE 5
Meetings to be held the fourth Monday of each month at 8:00 p.m. except May
which will be held the third Monday and November and December, when there will
be no meeting.
Special meetings can be called as needed.
Board of Directors will meet a minimum of 5 times per year, with the dates to be
determined by the Board.
Twenty members and at least two Officers in good standing shall constitute a
quorum to transact any and all business of the club.
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By-Laws Of the Bethlehem Rod and Gun Club, Inc. 2004
These BY-LAWS are subject to amendment or amendments. All proposed amendment(s)
are to be discussed at one regular club meeting and voted on at the next regular
meeting. Changes to the BY-LAWS require an acceptance vote of 2/3 present at the
meeting.
ARTICLE 6
Officers shall be:
President
Vice President
Financial Secretary
Recording Secretary
Treasurer
7 Directors
Officers are elected annually at the October meeting by members present at that
meeting. No absentee or proxy ballots are allowed.
Nominations for club offices are taken at the September meeting and voted on at
the October meeting. proposed candidates for office must be members in good
standings.
Proposed candidates must have attended 50% of the regularly scheduled club
meetings for the previous year. Exceptions will be voted on by the membership at
the September meeting when nominations are taken.
A nominating committee consisting of three (3) members shall review proposed
candidates for eligibility and notify the current Officers, the proposed
candidates, and the club members of any concerns.
Voting will be by secret ballot, collected by the Nominating Committee and the
results announced to the members present. Immediately following the election of
officers at the October meeting, the officers and Directors shall assume their
duties.
Candidates for the Board of Directors positions will be pooled. The club
membership present at the October meeting will vote for their top among the
candidates, and those with the most votes will be elected.
Once elected to office, an Officer of the club should attend 50% of the regular
club meetings and 75% of the Board of Directors meetings.
An Officer or member of the Board of Directors member cannot miss three (3)
consecutive regularly scheduled Board meetings. Removal from office will be
decided upon by the remaining club Officers.
Vacancies: All vacancies in office shall be filled at the next regular club
meeting by a majority of the members present and voting. The newly elected
officer shall hold office for the remainder of the term and will be eligible for
re-election at the next election for the term of office.
The term of office for regular Officers will be for 1 year.
All Board of Director terms of office will be two (2) years.
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By-Laws Of the Bethlehem Rod and Gun Club, Inc. 2004
The office of President has a five (5) year maximum for consecutive years of
service by any individual.
ARTICLE 7
Duties of the Officers:
President: Shall conduct meetings, appoint committee chairmen and
vote in a case of tie vote.
1st Vice President: Shall perform the duties of the President in
the absence or incapacity of the President.
Financial Secretary: Shall collect all dues and receive all monies
paid to the club and keep an accurate accounting thereof. Shall give report of
all money received up to a period not less than two days before each monthly
meeting and shall pay same to the Treasurer.
Recording Secretary: Shall record all minutes of the club meetings
and Board of Directors meetings and mail all notices and new correspondence
pertaining to the club.
Treasurer: Shall receive from the Financial Secretary all monies
received by that Officer, deposit same in the club account and keep an accurate
account of the club finances and shall report same at each monthly meeting.
He/she shall upon proper resolution approved by the club members, pay all
indebtedness of the club properly incurred. The Treasurer is empowered to pay
all bills approved by the club or when due.
Board of Directors: Shall consist of the Officers and Directors.
The Board of Directors shall develop and be responsible for the annual budget
and audit the books of the Treasurer and Financial Secretary annually during the
month of October prior to the annual meeting; shall suggest activities for the
promotion of good will among the membership and the club in the whole; shall
assist and monitor committee and activity chairpersons. A Chairman of the Board
will be elected by the Board of Directors at the 1st Board meeting after the
annual elections.
ARTICLE 8
New memberships can be accepted in the months of January and July and other
times as recommended and approved by the Board of Directors. Each application
for membership shall be endorsed by a member in good standing.
Each new member should apply in person on the day of the monthly meeting to be
voted in the club at that meeting.
Three (3) negative votes disqualifies the applicant.
All sponsors must brief new members on the rules and regulations of the club.
Copies of the rules and regulations will be available from the Recording
Secretary and will be posted in the club house.
It is recommended that club members join the National Rifle Association (NRA).
Please apply for membership or renew existing membership through the Club.
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ARTICLE 9
By-Laws Of the Bethlehem Rod and Gun Club, Inc. 2004
All members must perform eight (8) work hours which must be recorded by a work
party leader or pay $10.00 per hour. This money is due when the next year’s dues
are paid.
Senior members are required to perform four (4) work hours.
ARTICLE 10
Any person accepted to membership in the month of May or June is to be given a
paid up membership for the next club year.
Any person accepted to membership in the months of January, February, March, or
April, shall pay one-half (½) current dues, full assessment charges and
initiation fees.
ARTICLE 11
Membership is to be closed at 300, exclusive of Landowners, Life members, Junior
members, Senior members, Spouse members, and active military personnel.
ARTICLE 12
No items are to be removed from the clubhouse or club property without prior
notification and approval of a club officer.
ARTICLE 13
A button or card will be provided for members. Members are required to display
their button at all times. Should a member loan his or her button to anyone,
that member will be expelled from the club.
ARTICLE 14
Complaints against Officers or members will be given to the Board of Directors
who will investigate and resolve the complaint.
ARTICLE 15
These BY-LAWS go into effect immediately, and a copy will be distributed to each
member.
ARTICLE 16
Any member in good standing who violates any of the above By-Laws or
Conservation Laws will be expelled from the club.
ARTICLE 17
All meetings will be conducted under Roberts Rules of Order.
Revised and adopted 07/26/04 Page 4